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PRIVACY POLICY

  • This privacy policy describes how I protect and make use of the information you give me and complies with the UK General Data Protection Regulations (GDPR), which came into force on 25 May 2018.

  • If you are asked to provide information, it will only be used in ways stated in this policy.

  • This privacy policy was last updated on 27 February 2023.

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INFORMATION COMMISIONERS OFFICE (ICO) CERTIFICATION

  • I am ICO certified, which demonstrates that my processing of personal data complies with the GDPR.

  • My ICO registration number is ZB455039.
     

WHAT INFORMATION DO I COLLECT FROM YOU AND WHY?

When you contact me, I request the following information:

  • Your name.

  • Your email address for me to respond to you.

  • Information relevant to your enquiry (e.g. word count, nature of project).

 

If we agree to work together, I collect the following additional information:

  • Postal address: to be used on invoices to fulfil my contractual obligations to HMRC (the UK tax authority).

  • File(s) required for the work.

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HOW DO I USE THIS INFORMATION?

  • For my internal accounting processes (e.g. so I can invoice you) and so that I am compliant with my tax authority (HMRC) should it request an audit.

  • To contact you in response to your enquiry, order, quote, special offer or booking.

  • To record your agreement to the terms and conditions of my editorial services.

 

I will never use this data for marketing or promotion purposes without getting your permission in writing first.

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I will never lease, distribute or sell your information to third parties unless you give me written permission to do so, or I am required to do so by law.

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HOW DO I USE COOKIES?

A cookie is a small file placed on your computer’s hard drive. It enables my website to identify your computer as you view different pages on my website.

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The only way in which I use cookies is for web analytics. Cookies do not provide me with access to your computer or any information about you other than that which you elect to share with me.

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You can use your web browser’s cookie settings to determine how my website uses cookies. If you do not want my website to store cookies on your computer or device, you can amend your settings. Please note that this may affect how my website functions, and some pages may become unavailable to you.

 

HOW DO I STORE YOUR PERSONAL DATA?

  • Wix. This is my website host. It is password-protected and has SSL-certification (https) to provide an additional layer of security.

  • Office 365. This is my cloud-based file management system accessed via my password-protected computer. My Office 365 account is password protected.

  • Files are stored on my password-protected Microsoft OneDrive account.

  • Microsoft Exchange. This is the password-protected server I use to communicate via email. I do not have an external address book.

 

HOW LONG DO I KEEP YOUR DATA?

As many of my clients are repeat customers, I do not delete data unless specifically requested to do so.

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HMRC requires me to keep records for at least five years after the 31 January submission deadline of the relevant tax year.

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Please ask if you want me to delete or amend your records. As long as I'm complying with HMRC's legal requirements, I'll action your request immediately.

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DO I SHARE YOUR DATA?

Unless I am audited by HMRC, I do not share your data with anyone, unless you request that I do so in writing.

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If you agree to provide a testimonial for my website, I will include the name and details you provide.

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I do not subcontract work, nor do I discuss your project with third parties or on the internet/social media without prior permission. If I cannot take on a project, I might provide details of other editors or proofreaders for you to contact. At the same time, I will let the person I am mentioning to you know your first name and to expect you to get in touch. I will provide no further details to the potential editor or proofreader. Alternatively, after permission from you, I may subcontract to a colleague with similar skills, qualifications and experience to me.

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QUESTIONS

If you have any questions or requests for modification or removal of your data, you are welcome to email me at jo@jomurrayeditor.co.uk

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